Purpose of the post
The Business Support Administrator is a key member of the HDR UK team, providing dedicated professional and proactive diary management and administrative support senior leaders and their teams.
About the Team
This role will support the Chief Technology Officer, Deputy Chief Technology Officer, the wider Technology Team and Director of Data Partnerships.
Main responsibilities
- Manage diaries for key senior staff members within the team identifying available dates with a range of stakeholders
- Ensure all information relating to diary entries (e.g. contact information, meeting history, attendees, and telephone numbers) are recorded accurately
- Monitor and respond to emails where appropriate and in a timely manner
- Accurately formatting letters, emails and other correspondence as required
- Manage logistics for all travel, book flights, train tickets, taxis, accommodation, meeting venues
- Co-ordinate team meetings and activities including room bookings, invites, preparation of agenda and circulating papers
- Assist in the planning of team events by booking venues, compiling responses, and helping to ensure the smooth running of the event.
- Provide administrative support for invoicing and expenses as and when required
- Provide general administrative support with items such as meeting preparation, printing documents, liaising with facilities, events and the people team
Experience/Skills
- Significant experience working in a similar role with both diary management and wider administrative responsibilities
- Significant experience of working with senior level stakeholders across a wide range of sectors
- Excellent attention to detail, spelling, and grammar
- The ability to be highly organised, self-motivated and prioritise workload effectively
- Strong verbal and written communication skills
- The ability to handle confidential information appropriately, with sensitivity and discretion
- The ability to work as part of a team and on own initiative
- Experience of working to tight deadlines with the ability to multitask whilst maintaining a high degree of accuracy
- Experience of accurate report writing
- Proficient IT skills, particularly Microsoft Packages
- Proficient in use of Teams, Zoom and other online platforms
Please note, as we are a UK-based organisation, applicants must be living in, and eligible to work in, the UK. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
We politely request no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.
